Question: My company has been downsizing in recent years. As a result, many tasks that were not parts of my normal day have become tasks that are required. This increased workload requires doing several tasks at once. I have always thought of myself as good at multitasking, but lately things have been falling through the cracks and I’ve been making uncharacteristic mistakes. What can I do to handle these tasks in the most efficient way without making so many mistakes?
Answer: Multitasking is a skill that takes time to master. Individuals succeed with multitasking in many different ways. You should always remember to play to your strengths and pick the tactic that is best for you. Some people need to block time and work without distractions. Others thrive on interruptions and are more efficient when dealing with them in real time. Here are a few ways to help you multitask efficiently.
– Think ahead: Plan each day, use a calendar or planner to create a schedule, and publicize your availability.
– Don’t overcommit: Stay in control of your day and learn to say no diplomatically and tactfully. Use call forwarding and disable the new mail alert on your computer when working on critical projects that demand your full concentration.
– Keep a positive attitude and remain flexible: Expect the unexpected, stay calm, and exercise patience when things pop up. Rely on your past experiences to deal with the unexpected.
– Practice: Switching tasks requires resetting our brain each time. If we practice, it can become more automatic and less stressful.
– Get over yourself: Learn to ask for help, delegate, empower and let go of tasks that don’t have to be done by you. Keep the lines of communication open and be sure that colleagues and team members are in the loop so they are better able to lighten your load.
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